Corfix Connect: Paychex Integration

Overview

Paychex is a payroll and HR platform used to process employee pay, benefits, and workforce administration. With Corfix Connect, you can link Corfix directly with Paychex so that approved time card data flows straight into your payroll. No manual entry, no duplicate work, and your teams stay aligned.

Why It Matters

Without an integration, someone on your team has to pull hours out of Corfix, total them up, and re-key them into Paychex every pay period. That manual work is slow, and it is where errors creep in. Corfix Connect removes that step entirely:

• Time tracked in Corfix flows directly into Paychex for payroll processing.
• Approved hours only are sent, so your existing time card approval process stays the gatekeeper for what gets paid.
• Hours and cost code amounts are broken out automatically, so pay is built correctly without manual sorting.
• No double entry means fewer errors and faster payroll runs.

How It Works

Time Card Sync (Corfix → Paychex)

Corfix is the source of truth for time worked. Each sync, approved time cards are gathered for the current Paychex pay period and pushed to Paychex as a check for each worker, with earnings broken out as follows:

• Regular hours are added to the check as Regular earnings.
• Overtime hours are added as Overtime earnings when overtime exists.
• Cost code amounts are added as their matching earning type when present.

How cost code earnings work: Cost codes can carry a dollar amount, not just hours. When a worker enters an amount against a cost code on their time card (for example, a per diem allowance), that amount is picked up by the sync and pushed to Paychex as the matching earning type. Which cost codes are set up, and what earning type each one maps to, depends on your account. That is why this part of the sync varies from one setup to the next.

Time cards are synced according to a predetermined schedule established during your Corfix Connect discovery session. If you need to adjust this frequency, please contact your Customer Success Manager (CSM).

Important Note: Each worker receives one check per pay period, and a pay period is only synced once. If time cards are approved or corrected after the sync has run, those changes are not pushed again automatically. They must be entered manually in both Corfix and Paychex.

Key behaviors:

• Corfix Workers are mapped to Paychex Employees using their employee number.
• Workers without a matching Paychex Employee are skipped by the sync.
• Only time cards in an approved state are included. Unapproved time never syncs.
• Pay period start and end dates come from Paychex, so the sync always aligns with your payroll calendar.

What Data Can Be Synced?

Time Card Data