This article summarizes steps to get set up with Corfix Payroll.
Step-by-Step Guide
1. Set up the Company Details.
Business settings must be configured within your Corfix Account Settings.
More on Business Settings
2. Add a company bank account and sign PAD(Pre Authorized Debit).
You will want to set your company bank account after setting up your Company Details.
More on Adding Bank and completing PAD Authorization
4. Confirm Pay Schedule
Your Pay Schedule should already be configured from Step 1. Confirm the pay Schedule on the Pay Schedule's page through Business Settings by pushing Save. Configure the Pay Day Movement Setting, best practice is Previous Business Day.
5. Configure company presets
Set up company benefits such as health plans or additional allowances that apply to the employees, under the Presets tab.
More on Creating Business Benefits and Allowances
6. Adding Terminated Workers to Corfix.
If you’re beginning Corfix Payroll on January 1st and have already issued T4s through your previous system, you can skip this step.
Before we can upload the YTD, you will need to create profiles for each employee that has been terminated in the current year. For more please read this Corfix Guide; Add terminated Workers
7. Add Employee Pay Rates.
All Workers in Corfix should already have a Corfix Payroll account, you will need to update each Worker's Pay Rates.
More on Add/Manage Workers
8. Input Worker payroll data
Add the following Worker data to Workers details page.
- Social Insurance Number (SIN)
- Bank Account
- Assign Benefits (Employee and Employer Contributions)
- Assign Allowances
- Assign Deductions
- Set up Stat Holiday Pay
9. Configure Vacation Pay
Your Vacation Pay (%) will be paid out as per your configuration in Step 1. The percent you had assigned will be automatically assign to any Workers moving forward. Set Calculation Date and push Save.
If you are setting up Vacation Pay for the first time you will need to add Vacation pay manually for each worker already in the system. The vacation pay instructions linked below only affects workers added after activating Payroll. This can be done by Adding Vaation Pay on each Employees profile in Corfix Payroll.
More on Vacation Pay Calculation Timing. (Company Setting)
10. Add Employer payroll tax (EPT)
Employer payroll tax (EPT) is a provincial payroll tax that applies once a business’s annual payroll exceeds a specific threshold. The system automatically calculates EPT and helps forecast your liability, reducing year-end surprises and supporting compliance.
Adding Employer payroll tax (EPT)
11. Add Contractors
Contractors can be paid from Corfix Payroll. The following data will be needed for each Contractor.
- Business Name
- Personal Data (First Name, Last Name, Email Address)
- Bank Account
More on Independent Contractors
12. Obtain and submit the year-to-date report
Before launching, obtain your Year-to-Date (YTD) report from your current Payroll platform and submit the YTD to your Corfix CSM. This ensures accurate data continuity and helps set the stage for the dry run (if applicable).
13. Complete KYB compliance
Ensure the Know Your Business (KYB) process is completed and cleared for regulatory compliance and financial integrity. Your onboarding team will provide you with a unique link to complete your KYB.
Understanding KYB (Know Your Business)
14. Verify the ROE authorization form
Sign the Record of Employment (ROE) Authorization form, which is necessary for issuing ROEs on your behalf. Email the filled out document to your Onboarding Team.
ROE Consent Form (If you would like for Corfix to submit ROE's on your behalf)
ROE Submission Types: Self Submitter vs. Managed Submitter
15. Validate year-to-date (YTD) data
Verify that all YTD data is entered correctly for accurate payroll processing and reporting.
16. Communicate with employees
Remind your employees with an email informing them of the switch to a new payroll provider. The email should include details on any payroll frequency changes, new pay stubs, and corrections that might affect their net pay. Clear communication will help employees understand and adjust to the changes smoothly.
Here is a helpful email template you can use. Click here to download.
17. Resolve outstanding issues from the dry run (if applicable)
Any issues identified during the dry run must be resolved before the client goes live. This helps prevent potential problems from affecting the actual payroll process.
18. Validate payroll calculations
If a dry run is not performed, check that net pay calculations are accurate by comparing them with the payroll register from the previous provider or using tools like Payroll Deductions Online Calculator (PDOC). Click Here
19. Double-check the remittance frequency
Ensure the remittance frequency is set correctly according to your need's to prevent late payments.
20. Exit preview mode
When a dry run is conducted, your account enters Preview mode. In this mode, payroll can be processed for testing purposes, but no actual funds will be transferred. Once you've reviewed everything and are ready to go live, contact your Customer Success Manager (CSM) by email to request that your account be taken out of Preview mode. Only your CSM can complete this step.
21. Run payroll
Process the payroll to pay employees. Double-check the results to ensure everything is accurate.
Following these tips and ensuring that each step is thoroughly completed will prepare you for a successful payroll launch. This preparation minimizes the risk of issues post-launch. It sets the foundation for a strong ongoing partnership with your client.