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It is important to note that lunch settings are company-wide and cannot be adjusted for individual employees. The system calculates deductions based on individual timecards, not the cumulative hours worked in a day.
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Example Configuration:
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Hours Until Lunch Removal: 4
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Lunch Duration: 30 Minutes
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The Result: A 30-minute deduction only occurs if a single, continuous timecard reaches 4 hours. If a worker submits two separate 3-hour timecards (6 hours total), no lunch will be deducted because neither individual card hit the 4-hour threshold.
Recommended Configurations
If your workforce frequently switches between projects or tasks throughout the day, use the following settings to ensure accurate time tracking:
Option A: For Punch Clock Users
Best for real-time tracking where workers "punch in" and "out."
| Setting | Recommended Value | Description |
| Hours Until Lunch Removal | 0 | Disables automatic triggers based on duration. |
| Lunch Hours | 30 | Sets the standard default duration. |
| Opt-out of Lunch | Enabled | Allows workers to manually indicate if they worked through lunch. |
| Flag if no lunch is taken | Disabled | Prevents unnecessary system alerts for short project segments. |
Option B: For Timecard Users
Best for workers who enter their hours at the end of a shift or project.
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Lunch Removal: Manual
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User Experience: This adds a dropdown menu to every timecard, allowing the worker to select their lunch duration (0, 15, 30, 45, or 60 minutes) on a per-entry basis.
Note: Using the Manual setting for timecard users is the most accurate way to handle project-switching, as it places the responsibility on the worker to apply their lunch break to the specific project of their choosing.
Follow these steps to have lunch taken off workers time cards:
Step 1: Click on "Timekeeping" from the left side menu and then click "Settings" in the top right
Step 2: Click on "Lunch" at the top of the page and then you will be presented with the settings configurations. You have the following options:
1. Off - this means that lunch will not be removed at all
2. Manual - this means that any lunch time that is added would have to be done manually for each time card
3. Auto - this means that after a specified period of time lunch will automatically be added to the time card
Step 3: If "Auto" is selected, you will get the option to input a time for:
- Hours Until Lunch Removal - This is the amount of hours that need to be worked in order for the system to automatically add lunch to the time card (e.g. 4 hours)
- Lunch Hours - This is the amount of minutes for lunch that is added to the time card when the threshold is met (e.g. 30 minutes, 60 minutes).
FOR PUNCH CLOCK USERS:
You have the option to toggle "Opt-out of Lunch". This allows workers to override the automatic lunch deduction if they did not take a break. You can also flag this so that you are notified when a worker does not take lunch.
