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How do I round punch-in and punch-out times?

This article will show you how to set up rounding for your punch-in and punch-out times.

 

Rounding applies only to the first "Punch In" and final "Punch Out" of the workday. To ensure a continuous flow of time and prevent loss of minutes, mid-day project switches are not rounded. These transitions are recorded at the exact timestamp to maintain an accurate, gap-free timeline for both payroll and project costing.

Example Scenario

Action Actual Time System Recording Logic Applied
Start Shift 7:58 AM 8:00 AM Rounded (Shift Start)
Switch to Project B 10:14 AM 10:14 AM Exact (Continuous Flow)
Switch to Project C 1:37 PM 1:37 PM Exact (Continuous Flow)
End Shift 4:57 PM 5:00 PM Rounded (Shift End)

Note: Only the "bookends" of the workday are subject to rounding rules. All internal activity is captured in real-time to maintain a seamless timeline.

 

Follow these steps to set up time rounding when workers punch-in and punch-out:

Step 1: Go to "Timekeeping" from the left side menu. Then click "Settings" in the top right.

Screen Shot 2023-03-03 at 3.43.16 PM

Step 2:  In the section "Round Punch Times (to the minute)" you can enter in the interval of time that you want the punch-in and punch-out times to round to. By default, the punch-in times are rounded up and the punch-out times are rounded up.

Example: If you enter 15 minutes and a worker punches in at 7:03am, their time will round up to 7:15am. If that worker punches out at 4:39pm, their time will round down to 4:30.

Screen Shot 2023-03-05 at 10.00.37 AM

Step 3 (NEW & Optional): You can click on "Round in Either Direction" to have the times round to the nearest time interval without the time rounding down on punch-in and rounding up on punch-out. 

Example: If this setting is clicked on and you have your round punch times set to 15, it will round to the nearest 15 minute interval. If a worker punches in at 7:08am, it will round to 7:15am. If a worker punches out at 4:39pm, it will round to 4:45pm.