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Recalculate Hours from Edit Page (Web) for Timekeeping

This article will summarize how to use the Recalculate Hours tool to automatically update pay totals after you edit a timecard.

Overview & Explanation

When you manually adjust a team member's clock-in or clock-out times, the total hours worked—including overtime—need to be updated to match those new times. Instead of doing the math yourself, you can now use a simple checkbox to have the system handle the calculations. This ensures that regular pay, overtime, and double-time are always accurate based on the new times you entered.

How It Works

  1. Open the Edit Screen: Go to the timecard you need to fix and click the edit button.

  2. Adjust the Times: Enter the correct Start Time or End Time for the shift.

  3. Select Recalculate: Look for the checkbox labeled Recalculate Hours.

  4. Save Your Changes: Click Save. The system will instantly update the regular hours, overtime, and double-time totals based on your company’s pay rules and the new times you provided.

Use Cases and Benefits

  • Fixing Punch Errors: If an employee forgot to clock out and you have to manually enter their "End Time," this tool ensures their overtime is calculated correctly without manual tallies.

  • Morning Adjustments: If a crew started 15 minutes early but the system didn't capture it, you can adjust the start time and "Recalculate" to make sure they are paid for every minute.

  • Error Prevention: Eliminates manual math mistakes, ensuring that double-time and overtime are applied exactly as your company policy dictates.

  • Speed: Saves time for payroll admins who previously had to manually type in both the new times and the new hour totals.