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Recalculate Hours from Timecard Edit Page

This article will summarize how to use the Recalculate Hours tool to automatically update pay totals after you edit a timecard.

Overview & Explanation

When you manually adjust a team member's clock-in or clock-out times, the total hours worked—including overtime—need to be updated to match those new times. Instead of doing the math yourself, you can now use a simple checkbox to have the system handle the calculations. This ensures that regular pay, overtime, and double-time are always accurate based on the new times you entered.

How It Works

  1. Open the Edit Screen: Go to the timecard you need to fix and click on the underlined Project or Worker Name.

  2. Adjust the Times: Edit the correct Adjusted Start Time or Adjusted End Time for the shift.

  3. Select Recalculate: Look for the checkbox labeled Recalculate Hours.

  4. Save Your Changes: Click Save. The system will instantly update the regular hours, overtime, and double-time totals based on your company’s pay rules and the new times you provided.

When editting timecards only update the Adjusted Start Time or Adjusted End Time. Pushing the recalculate checkbox will ensure the following fields are calculated accordingly based on your changes;

- Regular Hours

- Overtime Hours

- Double Time Hours

Use Cases and Benefits

  • Fixing Punch Errors: If an employee forgot to clock out and you have to manually enter their "End Time," this tool ensures their overtime is calculated correctly without manual tallies.

  • Morning Adjustments: If a crew started 15 minutes early but the system didn't capture it, you can adjust the start time and "Recalculate" to make sure they are paid for every minute.

  • Error Prevention: Eliminates manual math mistakes, ensuring that double-time and overtime are applied exactly as your company policy dictates.

  • Speed: Saves time for payroll admins who previously had to manually type in both the new times and the new hour totals.