If a payroll has already been approved but needs adjustments, it can be reverted to draft mode, as long as it's still before the payroll deadline. This allows for last-minute changes without having to start the pay run from scratch.
Reverting to draft does not reset any payroll data. All pay details, settings, and entries remain unchanged from the original approval.
When to revert payroll
Reverting to draft is useful if:
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An employee’s hours, earnings, or deductions need to be updated
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A new employee needs to be added before the deadline
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An error was noticed during review
How to revert payroll to draft
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Go to the Previous payroll tab
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Locate the recently approved pay run
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Click the three-dot menu (⋯) next to the pay run
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Select View from the dropdown
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Click Revert to draft
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Confirm the action when prompted
What happens next?
Once reverted:
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All payroll details remain intact—nothing is lost
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The pay run moves back to the Current tab for further editing
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The payroll must be re-approved before the deadline
If the payroll deadline has passed, the Revert to draft option will no longer be available.