Before approving a pay run, the Payroll review screen displays a breakdown of earnings, deductions, and your total payroll costs. These totals help you verify employee pay and understand your full financial obligation.
What do the individual values mean?
|
Field |
What it represents |
|
Gross pay |
Total earnings before deductions. Includes salary, hourly wages, overtime, bonuses, and taxable allowances. |
|
Net pay |
What employees take home after deductions are applied. |
|
Deductions |
Employee-side amounts withheld for CPP, EI, and income tax. |
|
Allowances |
Additional earnings like car or phone stipends. Taxable and included in gross pay. |
|
Reimbursements |
Non-taxable repayments (e.g. expenses). Added to net pay but not included in gross pay. |
|
Manual payments |
Payments flagged for manual disbursement (if not using automatic payroll). |
|
Total to be debited |
Total withdrawn from your business account. Includes net pay, employer taxes, and remittances. |
|
Total payroll obligation |
Your total cost of payroll: gross pay + employer contributions + employee deductions. |
|
Total hours worked |
All hours entered for hourly employees in this run. |
Why is this important?
Reviewing payroll totals helps you:
-
Confirm that gross and net pay amounts are correct
-
Understand what your total debit amount includes
-
Catch any errors in hours, deductions, or employer costs
It’s normal for Total to be debited to be higher than Gross pay, because it includes employer contributions like CPP and EI.