How to download and understand journal entry reports (summary vs. detailed)

Journal entry reports are available in two places, depending on the payroll stage:

Before payroll is approved (preliminary reports)

Use these reports to preview journal entries before submitting a pay run.

1. Go to the Payroll review screen before approving payroll

2. Under Preliminary payroll reports, click Download

3. Choose one of the following:

   • Journal entry report – Summary

   • Journal entry report – Detailed

After payroll is processed (historical reports)

Once payroll has been paid, you can download journal entries from payroll history.

1. Go to the Previous payroll tab

2. Click the three dots (⋯) next to the relevant pay run

3. Select Download, then choose:

   • Journal entry report – Summary

   • Journal entry report – Detailed

Summary vs. Detailed Reports

Both versions are helpful for accounting review or system reconciliation and can be uploaded into most accounting platforms that support journal imports.