--- title: How do I manage form responses based on who fills them out? description: Learn how to use Creator and Signer roles to manage form responses and view individual or combined PDF reports. --- [Skip to content](https://knowledge.corfix.com/articles/manage-form-filling-roles-signer-creator#main-content) - [English](https://knowledge.corfix.com/articles/manage-form-filling-roles-signer-creator) - [Español](https://knowledge.corfix.com/es/articles/manage-form-filling-roles-signer-creator) - [Français](https://knowledge.corfix.com/fr/articles/manage-form-filling-roles-signer-creator) - [Português](https://knowledge.corfix.com/pt/articles/manage-form-filling-roles-signer-creator) English Show submenu for translations ![black-logo (1)](https://knowledge.corfix.com/hs-fs/hubfs/black-logo%20(1).png?width=300&height=77&name=black-logo%20(1).png) Open main navigation Close main navigation - - [English](https://knowledge.corfix.com/articles/manage-form-filling-roles-signer-creator) - [Español](https://knowledge.corfix.com/es/articles/manage-form-filling-roles-signer-creator) - [Français](https://knowledge.corfix.com/fr/articles/manage-form-filling-roles-signer-creator) - [Português](https://knowledge.corfix.com/pt/articles/manage-form-filling-roles-signer-creator) English Show submenu for translations Got a question? Search the Corfix Guide! - There are no suggestions because the search field is empty. 1. [Corfix Guide](https://knowledge.corfix.com/articles?hsLang=en) 2. [Corfix Admins](https://knowledge.corfix.com/articles/corfix-admins?hsLang=en) 3. [Forms](https://knowledge.corfix.com/articles/corfix-admins?hsLang=en#forms) April 23, 2026 # How do I manage form responses based on who fills them out? ## This article will summarize the different ways forms are completed and how to view individual or combined responses. #### Overview & Explanation When setting up a form template, you can decide who is responsible for providing the information: the person sending it (**Creator**), the person receiving it (**Signer**), or **Both**. Depending on which option you choose, the system will organize your "All Forms" page differently to help you track individual progress or view a final combined document. --- #### How It Works ### 1. Understanding the "Filled By" Options As shown in the image below, you have three primary ways to assign responsibility for a form: - **Creator:** The person sending the form fills it out once. Others may sign it afterward, but the core information remains the same for everyone. - **Signer:** Each person receiving the form fills out their own version of the document. - **Both:** The Creator fills out a specific section, and each Signer fills out a separate, unique section. ### 2. Viewing Results on the "All Forms" Page The way you access your completed forms changes based on your "Filled By" settings: 1. **For "Creator" Forms:** Look for the **Choose Action** dropdown menu on the far right column. This allows you to manage the single version of the form that was sent out. 2. **For "Signer" or "Both" Forms:** You will see **Up/Down Arrows** instead of the "Choose Action" menu. - Click these arrows to expand the view and see a list of every individual person who has filled out the form. - You can check the specific status of each individual's entry here. ### 3. Accessing Your PDFs The system automatically generates two types of files for "Signer" or "Both" forms: - **Individual PDFs:** A unique document for every single person who filled out the form. - **All-in-One PDF:** A single "stacked" document that combines the input from every user into one file for easy review. --- #### Use Cases and Benefits - **Toolbox Talks (Creator):** Perfect for safety meetings where one supervisor fills out the meeting notes and then has ten workers sign the same document to acknowledge attendance. - **Equipment Inspections (Creator):** Use this when a single operator fills out a daily check-sheet and signs off on the safety of their machine. - **Employee Orientation (Signer):** Use this when you send a standard orientation packet to new hires. Because it is set to **Signer**, each employee fills out their own personal details and tax info. 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