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How do I schedule around a worker's time off?

Check availability before assigning a worker so you don't schedule someone during time they've marked off.

Quick answer

Time off isn't a separate feature from availability — it's reflected in the same "X of 7 days this week" popup as a day marked not free. Check a worker's availability before assigning them to avoid scheduling over time they've marked off.

Overview

Based on current source material, time off appears to be handled through the same availability system covered in Viewing a worker's weekly availability and Setting or updating worker availability, rather than as a distinct calendar or request feature. That means the main way to schedule around it today is to check availability before assigning a worker, since Corfix does not block you from scheduling over a day marked not free — much like it doesn't block double-booking.

Before you begin

  • Checking availability is done by an admin in the web portal.
  • This article assumes time off is reflected through the standard availability popup — see the verification note below.

What you can do

  • Check availability before assigning. Hover a worker's card in Resources to see which days are marked not free before dragging them onto a card.
  • Treat a "not free" day as a flag, not a block. Corfix will still let you schedule a worker on a day marked not free, so use the mark as a heads-up to double check with the worker or their supervisor.
  • Keep availability current. If time off is set through the same Availability editor, keeping it up to date is what makes this check reliable in the first place.

Use cases

  • Pre-assignment double check: confirm a worker isn't marked off before committing them to a project day.
  • Planning around a known absence: check a worker's week ahead of time when you know they have upcoming time off, so you can staff the gap with someone else.

Troubleshooting

Is there a dedicated time-off request or approval flow? This isn't confirmed in current source material — verify with product whether time off is its own feature or purely reflected through the availability editor, before publishing.

A worker is marked not free but I don't think it's time off — could it be something else? This is possible. It isn't confirmed whether "not free" in the popup can also reflect existing scheduling cards versus approved time off specifically. See Reading the availability popup for the same open question.